States with pay stub access and print requirements States that require the provision of pay stubs include: For companies that opt for electronic documentation there are online payroll services that make it easy for employees to access pay stubs 24 hours a day, seven days a week. On the other hand, some states require employers to produce a statement of an employee’s pay information, either digitally or in print.
States that fall into this category include: Some states don’t have any rules requiring employers to provide pay stubs. States typically set the rules, and there are some different designations to keep in mind. But the reality is that there is no government law dictating that employers provide pay stubs. So many of us in the workforce have experienced receiving pay stubs that it can be easy to believe that providing this document is a federal requirement. Read on to find out why this is the case.Īre employers required to provide pay stubs? There’s also some reasons why providing pay stubs can make good business sense. The good news is most state websites provide specific details surrounding what must appear on pay stubs, so you can find the requirements with just a few clicks. Other states - such as New York and Oregon - require employers to list a company phone number. Some states require employers to include the details of paid time off (PTO), sick time accrual and the balances for each. Net pay (the total dollar amount the employee takes home after all taxes, contributions, and deductions are subtracted from gross earnings).Deductions withheld for items such as life or health insurance.Tax withholdings (Social Security, Medicare, or federal income tax).Total wages the employee is paid or their gross earnings (compensation they earned before any employee contributions and deductions or tax withholdings).Employer information, including company name and physical address.Employee information, including first and last name, address and social security number (and many payroll companies allow you to mask or truncate the information for security purposes).Here are the typical details included in pay stubs: A pay stub’s purpose is to provide employees with a record of wages earned and hours they’ve worked - including any tax withholdings or 401(k) contributions.
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